Frequently Asked Questions

Start with the map on the Districts Served page to see which districts are near you, then set your preferences accordingly once you are active. See the district map.

Yes. Many substitutes work across several districts. Just remember to set your school preferences for each district individually.

No. You choose which districts you see jobs from, and you can stay close to home if you want. You are never required to accept an assignment that does not fit your life.

You can work in any of the 22 districts across Butler and Warren counties, subject to your credentials. Substitutes with a bachelor's degree or higher are eligible in all districts. See all districts on the Districts Served page.

Update your school preferences in Frontline to show the districts you want and hide the ones you do not. If you substitute in more than one district, update each district individually.

You can turn call notifications off in your Frontline settings.

You can set Frontline to call you about available jobs.

Before the district's cutoff time, cancel through the Frontline web login. You cannot cancel a job from the mobile app. After the cutoff time, contact the building principal or secretary directly and give them a reason. Skipping this can result in removal from the system.

Use Frontline Absence Management, from the web login or the mobile app. When setting up the app, use district invitation code 7354. See the finding and accepting jobs guide in the substitute resources.

Yes. Substitute teachers contribute to the State Teachers Retirement System (STRS). See retirement and benefits for STRS, SERS, and 403(b) information.

No. SWOCOG does not use WageStream or any third-party payroll service. All payroll is handled internally.

Contact Julie Prack in payroll at Julie.Prack@warrencountyesc.com or 513-695-2900, ext. 3070 to update your direct deposit information.

Log in to SCView to view and print paystubs and access your W-2s. Your database is "SWOCOG." Log in to SCView or see login instructions.

Pay follows the SWOCOG payroll schedule for the school year. View the pay schedule in the substitute resources.

Pay is calculated in two-hour increments, so partial days are covered fairly. Long-term assignments, where you work consecutive days in the same position, move up to higher tiered rates.

You are paid a daily rate set by each district, with higher tiered pay for long-term assignments. Daily rates run from $125 to $190 depending on district and assignment.

Your credential must be evaluated by a state-approved evaluation service before you apply. See approved services in the licensure resources.

Apply for or renew your substitute or teaching license through the state's OH|ID system. When the application asks for a superintendent's signature, enter the IRN for the office processing your paperwork: Butler County ESC is 046086, Warren County ESC is 050401. See licensure resources for step-by-step instructions.

Possibly. Existing reports are accepted if both were completed within 365 days of your hire date and processed under the correct code. Ask us before scheduling a new appointment so you do not pay for one you do not need.

Fees are waived for our substitutes. There is no cost to you for the background check itself. If you later want a personal copy of your report, there is a charge for that.

You need both BCI and FBI background checks, completed through fingerprinting. You can complete them at either the Butler County ESC or the Warren County ESC.

Hiring runs on the school-year cycle.

Yes. If you are enrolled in an educator preparation program, you will be required to apply for a non-bachelor temporary substitute license to earn a paycheck.

Not necessarily. These are paths for licensed teachers, student teachers, and applicants without a bachelor's degree. Substitutes with a bachelor's degree or higher can work in all 22 districts. Substitutes without a bachelor's degree obtain a district recommendation for reach district they want to work in.

No. Apply first and wait to be accepted. We do not want you spending money on a background check or license until you have been offered a position.

Apply through our online application first. We review every applicant, and if you are a fit, we reach out with an offer and your next steps. From there you complete your background check, licensure, new-hire paperwork, and orientation. See the full process on the Become a Substitute page.

Yes. You set your district preferences and can update them anytime. You are never required to work somewhere that does not fit your life.

Once you are accepted and your requirements are met, our goal is to have you active and accepting jobs within about five business days. Background checks and licensure can take longer if reports are delayed, so start early.

After you are accepted, not before. Apply first and wait for an offer. We do not want you spending money until you know you have a position.

No. There are paths for licensed teachers, student teachers, paraprofessionals, and applicants without a bachelor's degree. Your eligibility and which districts you can work in depend on your credentials.

Not necessarily. There are paths for non-degree holders, paraprofessionals, and student teachers. Eligibility depends on your credentials.

Daily rates are set by each district, with higher pay for long-term assignments.

No. You choose which days you work and which districts you see jobs from. Work as much or as little as you want.

Apply through our online application. Once you are accepted, we will guide you through the background check, licensure, and orientation steps.